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Administrative Assistant I | Georgia Gwinnett College

  • 10 Nov 2022 9:12 AM
    Message # 12984634
    Stefanie Swanger (Administrator)

    Administrative Assistant I (Full-Time)
    Job ID251506
    Location: Georgia Gwinnett College


    About Us

    Located in the vibrant community that is Gwinnett County, Georgia Gwinnett College (GGC) is a technology-rich, financially affordable, four-year institution with an access mission, housed on a modern 260-acre campus, 30 miles northeast of downtown Atlanta.

    GGC's transformative model of education prepares students to be life-long learners through the four pillars of scholarship, leadership, service and creativity. With a diverse student body of over 11,000 and a similarly diverse faculty and staff of 1,300+, the college embraces innovative approaches to education and administrative services through an inclusive culture.

    Georgia Gwinnett College recognizes the talents of its faculty and staff as the institution's most critical asset. Essential to the college's mission is the critical need to attract, retain, and engage a diverse and highly qualified workforce. In addition to the University System of Georgia's expansive benefit and retirement offerings, employees who have completed six months of regular full-time service with GGC are eligible for the system's Tuition Assistance Program (TAP). This program fosters the development and professional growth of employees through tuition assistance for eligible courses at any of the system's 26 institutions.

    The University System of Georgia's total compensation package features an outstanding set of employee benefits for eligible positions, including, but not limited to, medical, dental, and vision plans, paid holidays, sick and vacation leave and retirement savings plans. More information can be found by visiting the USG Benefits webpage: https://benefits.usg.edu/


    Job Summary

    The Administrative Assistant I performs routine administrative duties and provides staff support for Career Services. This position is responsible for assisting with the organization and administration of the day-to-day operations of the department. Serves as first point of contact to all students, employers, faculty and staff.


    Responsibilities

    • Serve as first point of contact with students who interact with Career Services in person, by phone, by email, and through programs as well as in the GGC community as a whole.
    • Address student needs and requirements including making appointments with the correct staff person, providing instructions on how to use a variety of resources, and giving basic advice.
    • Make appropriate arrangements with facilities, catering and other related vendors as well as develop and maintain collegial professional relationships with the appropriate individuals.
    • Manage the operations of the department and the lending closet, to include ensuring all supplies are on hand, the physical space is maintained, technology is in working order, and any related matters are handled in a timely, accurate and organized manner.
    • Remain familiar with the various software systems that support student progress toward career and/or graduate school and use the systems as required to ensure that students are appropriately supported.
    • Adhere to and assist director with budget processing and procedures as requested.
    • Manage the clerical administrative functions for the director and other professional staff.
    • Perform other duties as assigned


    Required Qualifications

    • High School or GED
    • 1 year of previous Administrative Assistant or related office experience
    • Proficient in Microsoft Office Suite (Word, Excel, etc)


    Preferred Qualifications

    • Advanced clerical and organizational skills
    • 2-3 years administrative assistant experience


    Knowledge, Skills, & Abilities

    • Effective listening, verbal communication and interpersonal skills
    • Ability to multi-task


    Conditions of Employment

    Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College, as determined by Georgia Gwinnett College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

    Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.


    Equal Employment Opportunity

    Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. It is the policy and practice of our institution to recruit, hire, train, promote, retain, and educate persons without regard to race, color, national or ethnical origin, age, disability, sex/gender, religion, sexual orientation, gender identity, genetic information, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, ADA, Sections 503 and 504 of the Rehabilitation Act, AREA, and Executive Order 11246 ). For questions or more detailed information regarding this policy, please contact the Georgia Gwinnett College Human Resources Team at (678) 407.5070 or email hr@ggc.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu. Any individual who feels that they may have been discriminated against, should contact the Office of Equity & Compliance at odec@ggc.edu.

    Background Check: Standard


    Other Information

    Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, disability, sexual orientation or religion. Georgia is an open records state.


    Physical Requirements

    Position requires local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Job takes place in normal environmental conditions.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Apply At:         https://careers.hprod.onehcm.usg.edu/psc/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U 

    Apply By: January 31, 2023

    Posting Contact: Sherrie Goodman at sgoodman3@ggc.edu or (678)407-5783

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